Privacy policy

Melbourne and Olympic Parks Trust ABN 95 023 915 528 (Melbourne Park) acknowledges the importance of individual privacy and the obligations the organisation has to protect the privacy of all individuals it engages with. Melbourne Park is required under the Privacy and Data Protection Act 2014 (Vic) (PDP Act) to adhere to the ten Victorian Information Privacy Principles (IPPs), and to the extent it deals with health information, comply with the Health Records Act (Vic) (Health Records Act) and the relevant Health Privacy Principles (HPPs) (together, the Privacy Laws). Melbourne Park is committed to openness and transparency with all individuals regarding their personal information and the way it is handled by the organisation. 

This policy outlines Melbourne Park’s approach to privacy including the ways in which the organisation collects, stores, uses, shares, and disseminates personal information, sensitive information and health information in accordance with the Privacy Laws. 

This policy may change from time to time. You may obtain a copy of our current policy from our website or by contacting us on the details below. This policy was last updated on the date specified at the beginning of this document. 

Section 3 of the Melbourne and Olympic Parks Act 1985 (Vic) establishes the purpose of Melbourne Park as the facilitation of tennis, other sports, recreation, and entertainment. The collection of personal information is required by Melbourne Park to properly carry out several of its primary activities. The information collected and held about you by Melbourne Park will vary depending on the circumstances of collection and may include, but is not limited to, the following: 

• Personal information required for operational planning and event delivery purposes and marketing, including that which is collected by Melbourne Park’s Ticketing partner (Ticketek) and shared with Melbourne Park in accordance with the Ticketek Privacy Policy (see below for further information); 

• Personal information collected through Melbourne Park providing services to customers/patrons utilising infrastructure at the site, including car parking services and the Melbourne Park Wi-Fi service (which will include an individual’s approximate location, to assist Melbourne Park with analysing crowd density and traffic flow for the purposes of improving services); 

• Health information for the provisions of First Aid Services (including those provided by Melbourne Park’s nominated First Aid Service Partner – St John) or for recording if an incident has occurred at a Venue, where consent is provided; 

• Images and video footage of individuals attending Melbourne Park’s venues, including images and video footage collected for promotional purposes or collected using security cameras for security or operational purposes, including facial recognition technology (see section 12 (Surveillance) for further information); 

• Personal information such as (but not limited to): name, address and date of birth requested by an Authorised Officer (as authorised under the Major Events Act 2009 (Vic)) or Victoria Police, if a person breaches the Conditions of Entry or Venue Hirer Terms of Admission or otherwise engages in unlawful activity; 

• Other information provided voluntarily by an individual, for example in response to surveys or competitions, or when a person makes an enquiry to Melbourne Park; 

• Personal information of employees for payroll, taxation, and other management purposes, including your name, address, contact information, and Tax File Number; 

• Background checks (including police checks and working with children checks) if an individual applies for employment or a volunteer position with Melbourne Park; 

• Personal information concerning contractors who have been engaged to provide services at Melbourne Park venues; and 

• Personal information provided as part of completing an induction training for our venue(s), which may include role-specific information. 

Melbourne Park collects this personal information in a number of ways, including: 

• Directly: Melbourne Park may collect information directly from a person, including for example: by phone, email, in an application form or competition entry form, when an individual submits information through or accesses our websites (including without limitation mopt.vic.gov.au, aamipark.com.au, rodlaverarena.com.au, margaretcourtarena.com.au, johncainarena.com.au, centrepiecemelbourne.com (together, the “Melbourne Park Websites”)), or when an individual contacts us via our social media pages (e.g. Facebook etc). We may collect personal information regarding a child from the parent or other responsible person associated with that child. 

• From third parties: Melbourne Park may collect information from various third parties, including third party service providers, security providers, venue hirers (and, where relevant, its associated Sporting Administrators), ticket partners, commercial partners, Victoria Police and data providers. 

Melbourne Park will only collect, use, and share the personal information that it collects where it is legislatively permitted or required to do so, for the reasonable purposes of conducting its core functions, with the required consent of individuals, or for the purposes stated at the time of collection or in accordance with this Privacy Policy. 

Melbourne Park will only use personal information and health information provided for the purposes for which it was collected and for secondary purposes related to the primary purpose (provided an individual would reasonably expect such secondary purposes, or where otherwise required or permitted under the Privacy Laws or other applicable laws). 

Such primary and related secondary purposes may include, without limitation, use of your personal information or health information to: 

• administer your request for tickets to an event held at our venues (including to process payment and deal with any permitted refunds or exchanges as required); 

• provide you services at our venues, including public wi-fi and parking (when requested); 

• inform you of important event or venue-related information, for example time or event changes, transport information or related events; 

• investigate and take action in the event the Conditions of Entry are breached, or as part of investigations of inappropriate or unlawful conduct, or if Melbourne Park reasonably suspect a breach of an applicable law; 

• manage entry to, monitor activity within and maintain the security of Melbourne Park’s venues, including enforcing Conditions of Entry or venue bans, detecting unlawful activity or serious threats to safety, preventing crowd disturbances, resolving complaints and to assist law enforcement and Melbourne Park’s security supplier in carrying out their responsibilities; 

• provide communications an individual requests from Melbourne Park; 

• carry out market research and surveys; 

• verify an individual’s identity or ability to work for Melbourne Park; 

• where applicable, complete background checks and/or working with children checks; 

• administer and manage the Melbourne Park Websites and provide individuals with access to those websites; 

• track and analyse activity on the Melbourne Park Websites; 

• where an individual has opted-in, keep them informed of news and information (such as advance notice of ticket sales) relating to events at the venues; and 

• research, develop, run, administer and market new competitions, activities and other events relating to our venues. 

In order to provide these services, Melbourne Park may disclose an individual’s information to: 

• venue hirers (and/or, where relevant, its associated Sporting Administrators) or venue management that are responsible for the event an individual may be attending; 

• third party service providers and companies (Providers) that Melbourne Park has engaged or used to carry out functions and activities on Melbourne Park’s behalf, including Providers involved in:  

• ticketing; 

• security and monitoring of the Melbourne Park venues / precinct; 

• providing services at the venues (such as car park booking services and wi-fi providers); 

• advertising and marketing our events and venues; 

• employment and induction training services; 

• data aggregation, enrichment, augmentation, processing, analytics and research; and 

• the design, implementation, maintenance and hosting of any database on our behalf; 

• Clubs involved in the event an individual attended at a venue (where permitted to do so); 

• Melbourne Park’s professional advisers, including accountants, auditors and lawyers; 

• Melbourne Park’s insurers; and 

• Governmental bodies including without limitation the federal, state and territory law enforcement and security agencies such as the Australian Security Intelligence 

• Organisation, the Australian Federal Police, and State and Territory policing organisations, contracted service providers to the Australian Government, and other entities, government departments and agencies. 

Melbourne Park may also disclose personal information to third parties, where required or permitted under the Privacy Laws or other applicable law, including where: 

• Melbourne Park believe the use or disclosure is reasonably necessary to assist a law enforcement body or agency (as detailed above); or 

• Melbourne Park is required or authorised by law to disclose the information. 

Email Marketing  

Melbourne Park’s official ticketing partner is Ticketek. When purchasing tickets at one of our venues, Ticketek may disclose your personal information to Melbourne Park for operational purposes and Melbourne Park may choose to provide you with information about upcoming events. To view Ticketek’s privacy policy please click here. 

If you subscribe to receive email communications from us and wish to unsubscribe, you can do so by using the unsubscribe link at the bottom of the email or by unsubscribing through Melbourne Park’s online preference centre. 

Whilst Melbourne Park respects an individual’s right to privacy, if an individual does not provide some or all of the information that Melbourne Park requests from them, this may affect Melbourne Park’s ability to communicate with that individual or provide the requested products or services. 

By not providing requested information, an individual may not be able to attend events at Melbourne Park’s venues, participate in programs or competitions or apply for employment or volunteer positions with Melbourne Park. If it is impracticable for Melbourne Park to deal with an individual as a result of them not providing the requested information or consent, Melbourne Park may refuse to do so. 

If an individual provides information to Melbourne Park about any person other than themselves, they must ensure that the other person understands how their information will be collected, used and disclosed as set out in this Privacy Policy and that you are authorised to disclose it to us, and to consent to its use on their behalf, before doing so. 

Melbourne Park will only share personal information with third parties in circumstances other than those detailed in a collection notice or information request where: 

• the individual provides free consent for Melbourne Park to do so; 

• where Melbourne Park is required by law to share personal information (such as to the Victorian Department of Health or Victoria Police); or 

• in accordance with this Privacy Policy and the Privacy Laws. 

Where there is a legal requirement for an individual to share personal information with Melbourne Park, the organisation will include legislative grounds for compulsory collection in the information request or the collection notice. 

Melbourne Park stores personal information in a number of ways, including in electronic databases and systems and in paper form. Melbourne Park has implemented technology and security policies, rules and measures to protect the personal information that we have under our control from unauthorised access, improper use, alteration, unlawful or accidental destruction and accidental loss. 

A range of security measures and processes are used by Melbourne Park, including strict confidentiality requirements of Melbourne Park’s respective employees, volunteers and service providers, security measures for system access and security measures for Melbourne Park Websites, employee training, regular security audits and software updates, plus ensuring all data is stored on secure servers and behind firewalls. 

Melbourne Park’s Privacy Officer is responsible for controlling access to personal information within the organisation, and will work closely with the relevant departments (including, in particular, IT and security) in this regard. 

Melbourne Park will share information with parties outside of Victoria in circumstances where it is permitted by Privacy Laws to do so, including where: 

• Melbourne Park reasonably believes the recipient is subject to law, binding scheme, or contract which effectively upholds principles consistent with the Privacy Laws; 

• The individual consents to the transfer; 

• If consent cannot be achieved, where it is reasonably expected that the individual would consent; and/or 

• The transfer is necessary for the execution of a contract between the individual and the organisation. 

In circumstances where personal information is stored by Melbourne Park in cloud servers that stores or processes information outside of Victoria, Melbourne Park will ensure that the provider adheres to privacy and information security standards that are consistent with the Privacy Laws. 

In accordance with the Records Management Policy, the Public Records Act 1973 (Vic) and the Privacy Laws (together, the “Documents”), Melbourne Park will take reasonable steps to permanently de-identify or securely destroy personal information if it is no longer needed for any purpose. The length of storage will also be dependent on the type of personal information being stored.  

Melbourne Park’s Privacy Officer is responsible for ensuring the destruction or de-identification of personal information in accordance with the above Documents.

Individuals wishing to enquire about accessing or correcting their personal information or the types of personal information Melbourne Park collects, uses or discloses should contact Melbourne Park by sending an email to [email protected] or by writing to: 

Privacy Officer 
Melbourne Park Trust 
Batman Avenue 
Melbourne 3001. 

Individuals who would like to make a complaint about Melbourne Park’s handling of their personal information, or who believe their privacy has been breached by Melbourne Park or someone acting on behalf of Melbourne Park, should lodge the complaint with Melbourne Park by sending an email to [email protected] or by writing to the address set out above. 

Sensitive information includes information regarding an individual’s racial or ethnic origin, political beliefs, membership of a political association, religious beliefs, philosophical beliefs, membership of a trade association or union, sexual practices or preferences, criminal record or health information. Financial information about a person is not considered sensitive information. 

Melbourne Park will not collect sensitive information about an individual unless: 

• The individual gives consent;  

• Melbourne Park is required or authorised by law;  

• It is necessary to prevent or lessen a serious threat to life or the health of any individual; or  

• It is necessary for legal or equitable claims.  

ItIt some circumstances, including emergencies, Melbourne Park may need to collect personal information about individuals where there is no time to appropriately inform individuals of all details required in a collection notice. In such circumstances, Melbourne Park will ensure that individuals are provided with the necessary information about the use and disclosure of their personal information as soon as practical after it has been collected. 

Collection of Anonymous Data 

Melbourne Park also collects anonymous data through its web server which includes the number, time and date of visits to the site and its pages. 

This anonymous information is used for statistical purposes and to ensure the Melbourne Park Websites are providing information relevant to our users. 

Cookies 

The Melbourne Park Websites uses cookies for certain services. 

A cookie is a block of data that is shared between a web server and a user’s browser. 

Cookies can provide various types of information, depending on how they are used. 

This may include information about a user’s identity and website visiting patterns and preferences. 

Users may set their browser to identify the presence of cookies and to give them the option of accepting or rejecting them. 

The Melbourne Park Websites uses cookies and other technologies like pixel tags, to track website visitation via Google Analytics, and to present targeted advertising across the internet via Google and Facebook. 

No personal information is collected and you can delete or block cookies through your browser settings. You can opt-out at any time by visiting optout.aboutads.info 

To opt-out of Google Analytics tracking, you can download the browser plugin. 

Re-Marketing 

Melbourne Park uses remarketing services (sometimes called interest-based advertising) to show relevant content on sites across the internet to previous visitors to our websites and newsletter subscribers.  

These services allow us to tailor our advertising and marketing content so that it is relevant and suits your needs.  

This is done using browser cookies, pixels and related technologies that identify whether the computer or mobile device you are using has previously interacted with particular web pages, web services or advertisements.  

We may also use data provided by Ticketek to conduct remarketing based on tickets that you have purchased to events at MOPT venues.  

Melbourne Park uses Google and Facebook to collect this information on our behalf. You can ‘opt-out’ at any time by visiting www.aboutads.info/choices  

Facebook Custom Ads Audiences 

Melbourne Park may use Facebook’s Custom Audiences to deliver advertisements to our subscribers on Facebook. 

Your personal information is not shared with Facebook; your email address is converted to a unique number that is matched with another unique number to identify you within Facebook. 

You can opt-out of Facebook Audience ads. 

As referred to above, Melbourne Park operates surveillance cameras (including via closed circuit television) which may incorporate facial recognition technology in the Melbourne Park precinct (including at each of its venues, and in the precinct generally) for security and monitoring purposes (“CCTV”), including (but not limited to): 

• managing entry to Melbourne Park’s venues; 

• monitoring activity within Melbourne Park’s venues (which may include population movement, density and queue management);  

• minimising and detecting unlawful activity; 

• preventing or lessening serious threats to safety of persons or security of infrastructure; 

• resolving complaints; 

• investigating and enforcing disciplinary actions; and 

• monitoring, preventing and responding to crowd disturbances. 

The personal information collected by CCTV (including still images and recordings) may be provided to: 

• law enforcement and regulatory agencies responsible for government and public security / safety; 

• third party service providers responsible for security and/or monitoring of the precinct / venues; and/or 

• the relevant venue hirer (and/or, where relevant, its associated Sporting Administrators) responsible for the event, 

to the extent Melbourne Park is authorised by applicable law or considers it necessary for the purposes set out in this Privacy Policy. 

We may use facial recognition technology through the surveillance cameras within the Melbourne Park precinct in limited circumstances, for the purposes set out above, as well as for other purposes with which you have agreed such as entering our venues. Please see the Conditions of Entry for further information.